EXECUTIVE ASSISTANT

At LinkedIn our approach to flexible work is centered on trust and optimized for culture connection clarity and the evolving needs of our business.
The work location of this role is hybrid meaning it will be performed both from home and from a LinkedIn office on select days as determined by the business needs of the team.
LinkedIn is currently seeking a highly motivated Executive Assistant on a 11-month contract.
The successful candidate will be responsible for supporting two Directors.
our Country Manager & Director of Talent Solutions for Italy and Country Manager & head of Talent Solutions for Iberia.
The role requires excellent organizational and multi-tasking skills proactivity and an ability to prioritize and work to deadlines.
A professional and team-oriented approach combined with strong written and verbal communications skills is essential.
The ideal candidate will be able to maintain strict confidentiality and bring a blend professionalism passion and flexibility to the role.
This role will be based in our Milan office but will involve regular travel to Madrid.
Responsibilities  Be a motivated self-starter who works independently effectively problem solves and prioritises work and anticipates the needs of the executives.
Handle requests and queries appropriately  Oversee all aspects of diary management.
proactively managing schedules actioning requests for meetings and mitigating diary clashes ensuring that bookings are achievable in terms of workload and time constraints.
Co-ordinate domestic and international travel management in line with corporate policies.
Meeting management (take minutes follow-up on actions etc).
Event management - organise meetings and special events including all hands offsites and team events.
Prepare presentations briefs and other supporting docs as required  Full expense management (collation preparation and submission of expenses)  Procurement (Manage POs set-up new vendors etc.)  Build strong and effective working relationships within the organisation and other cross-functional partners.
Work closely together with the EMEA & LATAM Admin teams  Travel required (Spain/Europe)  Support special projects on a regular basis    Qualifications.
Basic Requirements  5   years of proven experience as an executive administrative assistant senior administrative assistant or in other senior secretarial position  5 years of proven experience in an international working environment supporting multiple individuals/teams (international remotely)  Fluency in both verbal and written Italian and Spanish and English.
Preferred Qualifications  Excellent cross-level communication and interpersonal skills  Excellent knowledge of MS Office (Office365 Outlook Word Excel PowerPoint) and good knowledge of GoogleDrive  Full comprehension of office management systems and procedures  Up-to-date with advancements in office gadgets and applications  Highly flexible and able to work and grow with the company and the office  Exemplary planning and time management skills  Ability to multitask prioritise daily workload and willing to be flexible with occasionally varied and additional duties  Being mindful of working with different times zones when setting up meetings  Discretion and confidentiality  Professional credibility  Attention to detail  Ability to work both as a team member and on own initiative (able to make decisions on behalf of Seniors/team)  Self-motivating and willing to learn  Positive friendly approachable attitude to everyone.
Suggested Skills.
Communication Executive Administrator Creativity Additional Information.
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Work.
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Full-time