HR ASSISTANT (RETAINER), MULTIPLE POSITIONS

Background Information - UNOPS UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world.
Our mission is to help people build better lives and countries achieve sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.
Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe.
We are looking for creative, results-focused professionals with skills in a range of disciplines.
Diversity With over UNOPS personnel and approximately personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures.
We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.
Work Life Harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.
We have a progressive policy on work-life harmonization and offer several flexible working options.
This policy applies to UNOPS personnel on all contract types Background Information – ESAMCO Located in Nairobi, Kenya, the East & Southern Africa Multi Country Office manages a growing portfolio of engagements.
The ESAMCO sub-region currently consists of an established Operation Centre in Nairobi/Kenya which manages a portfolio of engagements in multiple countries in East and South Africa.
This includes transactional projects in partnership with the Nairobi based UN Agencies, UN-Habitat and UNEP, and multiple ‘operational’ projects in Kenya, Uganda, Tanzania, Somalia, Zimbabwe, Zambia, Mozambique and Malawi.
Background Information - Job-specific Under the guidance and supervision of the HR Officer, the Human Resources Assistant provides support to HR services in the field office support services function, ensuring high quality of work, accurate, timely and properly recorded/documented service delivery.
The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the unit.
The HR Assistant works in close collaboration with the Programme, Project and Support Services colleagues locally and with UNOPS HQ colleagues, to exchange information and ensure consistent service delivery.
Functional Responsibilities Summary of Key Functions.
Implementation of HR strategies and procedures...
Summary of Key Functions.
Implementation of HR strategies and procedures Talent Acquisition and Administration Knowledge building and sharing Ensures implementation of HR strategies and procedures, focusing on achievement of the following results.
Full compliance of HR processes and records with UNOPS rules, regulations, policies and strategies.
Talent Acquisition and Administration Support the completion of recruitment processes including offers and rejections, and updating recruitment on-line information systems in line with UNOPS policy.
Undertakes reference checking, elements of  longlisting, and organization of testing and interviews; fee calculation, minutes of general-service recruitments,  Finalizes selection and other process approvals.
Inform and advise UNOPS personnel, consultants, partners and project personnel on routine aspects and elements of their conditions of service and entitlements according to their contract modality, expediting actions to facilitate their efficient, timely, and client-focused onboarding.
Research precedents and present recommendations to the supervisor, taking into account institutionalized exceptions.
Undertake research on a range of HR related issues and assist in the preparation of notes/reports.
Maintain monitoring systems, advising the supervisor on the status of pending requests and approaching deadlines.
Answer questions and follow-up with personnel and management to ensure completion of absences requests, performance management cycle, and other HR processes etc.
in electronic information systems.
Liaise with relevant HQ and UN system units to exchange information and follow up on pending issues.
Set up and maintain reference files/records.
Follow up or process payroll verification.
Monitor status of HR actions to facilitate timely action by supervisor and line management, including on transactions initiated, expiring appointments/contracts, and pending separation actions.
Manage record maintenance; including personnel file systems as well as provision of related statistical summaries and tracking movements of UNOPS personnel within the relevant business unit/s.
Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results.
Participation in the training for the operations/ projects staff on HR.
Contributions to knowledge networks and communities of practice.
Education/Experience/Language requirements Education.
Completion of secondary school or equivalent is required.
...
Education.
Completion of secondary school or equivalent is required.
A Bachelors Degree in Business Administration, Human Resource Management or equivalent is an asset and may be accepted in lieu of respective years of experience.
Experience.
With secondary education, four years experience in supporting a human resource management area or administration area is required.
At least two years experience in the use of computers and office software packages, preferably Google Workspace is highly desirable.
Experience in working with web-based management systems will be an added advantage.
UNOPS/UN experience is desirable.
Language Requirements.
Fluency in written and oral English is required.
Knowledge of a second UN working language is desirable Competencies Treats all individuals with respect; responds sensitively to differences and enc...
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same.
Upholds organizational and ethical norms.
Maintains high standards of trustworthiness.
Role model for diversity and inclusion.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first.
Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal.
Actions lead to total task accomplishment through concern for quality in all areas.
Sees opportunities and takes the initiative to act on them.
Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment.
Effectively adapts own approach to suit changing circumstances or requirements.
Reflects on experiences and modifies own behavior.
Performance is consistent, even under pressure.
Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions.
Takes an unbiased, rational approach with calculated risks.
Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner.
Communication indicates a consideration for the feelings and needs of others.
Actively listens and proactively shares knowledge.
Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Contract type, level and duration Contract Type - Local Individual Contractor Agreement Contract Level - LICA 4 Co...
Contract Type - Local Individual Contractor Agreement Contract Level - LICA 4 Contract Duration - One year renewable, subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link.
https://www.
nops.
rg/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.
spx   Additional Information Please note that UNOPS does not accept unsolicited resumes.
Applic...
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity.
Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities.
UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement.
We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process.
If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions  For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete)  in your own time, before providing services to UNOPS.
Refreshers or new mandatory courses may be required during your contract.
Please note that you will not receive any compensation for taking courses and refreshers.
For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks.
In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel.
Recruitment in UNOPS is contingent on the results of such checks.