PROCUREMENT SENIOR ANALYST (RETAINER)

Peace and Security Cluster The UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.
It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients.
The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations.
Functional Responsibilities Reporting to the Procurement Specialist and under the guidance of the Head of Su...
Reporting to the Procurement Specialist and under the guidance of the Head of Support Services, the Procurement Senior Analyst (retainer) will carry out the following duties.
Promote a collaborative, client-focused, quality and results-oriented approach, working in close collaboration with the teams in the Business Unit, UNOPS HQ staff and other officials to successfully deliver procurement and supply chain services.
Implement procurement and supply chain processes, ensuring the elaboration of operational strategies focusing on the achievement of the following results.
Full compliance of procurement and supply chain activities with UNOPS Rules, Regulations, Procurement Manual, and Organization Directives; Implementation of effective internal control, proper functioning of a client-oriented procurement and supply chain management system; Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies; Implementation of strategic procurement and supply chain management in the Business Unit, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, and performance measurement.
Support procurement and supply chain processes for the Business Unit, including but not limited to.
Drafting and reviewing of solicitation documents and evaluation documents; Request for awards and submissions to the relevant procurement authority; Engagement with suppliers as needed.
Management of the procurement process in the online tools.
Update, and analyze procurement-related reports, including but not limited to weekly procurement trackers, monthly procurement summaries, quarterly procurement plans, lease and insurance reports, and other relevant documentation.
Monitor that all reports align with established Key Performance Indicators (KPIs) such as procurement cycle time, compliance rate, and timely contract delivery, to support data-driven decision-making and performance monitoring.
Support the PSC Prequalification and other Early Supplier Engagement Processes.
Effectively manage and organize procurement files and information through the online filing system, ensuring that all relevant procurement records are on file and easily accessible for audit, research or data gathering purposes.
Develop and manage rosters of suppliers, elaborating supplier selection and evaluation, as well as quality and performance measurement mechanisms.
Support knowledge building and synthesis of lessons learnt and best practices in Procurement and Supply Chain Management.
Undertake additional tasks as needed in the Procurement and Contracts (Grants) domain, including but not limited to contributing to the development and oversight of agreements and awards, and providing targeted support to regional units, in line with evolving operational priorities.
Competencies Treats all individuals with respect; responds sensitively to differences and enc...
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same.
Upholds organizational and ethical norms.
Maintains high standards of trustworthiness.
Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit.
Collaborates and supports the development of others.
For people managers only.
Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first.
Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal.
Actions lead to total task accomplishment through concern for quality in all areas.
Sees opportunities and takes the initiative to act on them.
Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment.
Effectively adapts own approach to suit changing circumstances or requirements.
Reflects on experiences and modifies own behavior.
Performance is consistent, even under pressure.
Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions.
Takes an unbiased, rational approach with calculated risks.
Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner.
Communication indicates a consideration for the feelings and needs of others.
Actively listens and proactively shares knowledge.
Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements Education Advanced University Degree (Master degree or equivalent) wit...
Education Advanced University Degree (Master degree or equivalent) with a minimum of 2 years of relevant experience.
OR First Level University Degree (Bachelor degree or equivalent) with a minimum of 4 years of relevant experience.
Experience Relevant experience is defined as experience in procurement and supply chain management and/or administrative services.
Certification from the Chartered Institute of Supply and Management (CIPS) or similar international certification is desired.
Experience with public procurement processes in a governmental setting is desired.
Languages Fluency in English (reading, writing, speaking) is required.
Fluency in other UN official languages is desired.
Contract type, level and duration Contract type.
Local Individual Contractor Agreement (LICA) or International Ind...
Contract type.
Local Individual Contractor Agreement (LICA) or International Individual Contractor Agreement (IICA) depending on the ICS scale applicable to the duty station Contract modality.
Retainer Contract level.
ICS-9 (P2 equivalent; IICA-1 equivalent; LICA-9 equivalent) Contract duration.
Ongoing, subject to organizational requirements and funds availability For more details about the ICA contractual modality, please follow this link.
https://www.
nops.
rg/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.
spx   Additional Information Please note that UNOPS does not accept unsolicited resumes.
Applic...
Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity.
Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities.
UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
UNOPS evaluates all applications based on the skills, qualifications and experience requirements outlined in the vacancy announcement.
We are committed to considering all candidates in a fair and transparent manner, and we value diverse perspectives and experiences, including those of women, indigenous and racialized communities, individuals with diverse gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process.
If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
Terms and Conditions   For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete)  in your own time, before providing services to UNOPS.
Refreshers or new mandatory courses may be required during your contract.
Please note that you will not receive any compensation for taking courses and refreshers.
For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks.
In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel.
Recruitment in UNOPS is contingent on the results of such checks.