Executive assistant

Provide a wide range of day – to day administrative support such as calendar management, email and phone screening organizing schedules, arranging alla aspects of international travels with multiple destinations, coordinating visa, logistics and preparing itineraries for the President and the Managing Director;
Coordinate both internal and external meetings and conference call.
Support the CEO in planning, prioritizing and proactively foreseeing needs and triage as well as communicating with internal and external contacts on behalf of the CEO and Managing Director;
Translation activity, management of expense processing.
Assist with Board-related matters such as the formatting of documentation and smooth technical running of Board of Directors meeting and board – related committees; support the formatting and issuing of Annual General Meeting documentation and on-site documentation;
Coordinate e production of documentation, reports and distributions for meetings and ensure up-to -date .
Act as a Deputy for the President, when necessary.

Project manager for CME (Continuing Medical Education), managing the whole process of accreditation of CME courses at the Ministry of Health both online and in person. Coordination of the entire scientific committee of the Provider for the production of new ECM courses for doctors.
Analysis of the CME market abroad and project manager of provider accreditation in France, USA, Russia. Analysis of markets and possible accreditation in countries where ECM is mandatory.
Management of all translations in the following languages: English, French, Russian, Spanish.
Organizing and preparing agendas and papers for board meetings, committees and General Meeting.
Minutes taking, follow- up on actions from meetings;
Dealing with daily correspondence, collating information and writing reports.
Arranging complex travel for Management with detailed itineraries, including Visas.
Coordinating all Executive Assistants (3 people) and supervising all their activities (handling calendars, managing and booking all travels, optimizing all management’s time on daily basis, email and phone screenings), optimize, streamline and improve existing routines identifying ways to be more efficient, areas to improve, new systems to develop, help with staff outreach and reinforcing corporate culture, assisting management;

Coordinating all Executive Assistants (3 people) and supervising all their activities (optimizing all management’s time on daily basis, email and phone screenings), improve existing routines identifying ways to be more efficient, areas to improve, new systems to develop, help with staff outreach and reinforcing corporate culture, assisting management;
Head of  General Services Department (4 persons): Ensuring that guests and customers are welcomed,  maintain office supplies inventory by checking stock to determine inventory level, evaluating new office products, placing and expediting orders for supplies,  ensure operation of equipment by completing preventive maintenance requirements: following manufacturer’s instructions;  calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques; complete projects by assigning work to staff, following 

Managing all Senior Partners’ time on daily basis 
Managing all Senior partners’ time on a daily basis
Manage and book travel
Liaise with board and investors
Assist Senior Partners with managing incoming and outgoing email a post
Handle administrative duties (meetings, correspondence, travel)
Translation of contracts and reports, presentations and documentation in the following languages: English, French, Spanish and Russian

Arranging complex travels for management and for team members with detailed itineraries, including Visas, calendar management 
Organization of internal and external meetings and tele/video conference calls, Phone and email coverage
Screening e-mails and drafting responses where appropriate
Handling sensitive company and employee information, working with confidential information:
Arrange couriers; assist with ad hoc report and special projects. 
Translations

Translation: 
Legal: contracts, reports, balance sheets, due diligences
Medicine: neurology, neuropsychiatry, neurosurgery, psychiatry
History: article translation for newspapers such as: History National Geographic, Focus History.
Event organization: exhibitions and fairs, festival in particular, classical music festival, conferences, promotions and product launches
Fundraising and social events: researching markets to identify opportunities for event:
Liaise with clients to ascertain their precise event requirements
Producing detailed proposal for events: (timelines, venues, suppliers, legal obligations, staffing and budgets)
Coordinating venue management, caterers, stand designers, contractors and equipment hire;
Organizing facilities for car parking, security, first aid hospitality and media:
Liaising with marketing and PR colleagues to promote the event:
Liaising with clients and designers to create a brand for the event and organizing the production of tickets, posters, catalogues and sales brochures, plus social media coverage;
Coordinating suppliers, handling client queries and troubleshooting on the day of the event to ensure that all runs smoothly;
Overseeing the dismantling and removal of the event and clearing the venue efficiently;
Post-event evaluation 

Phone and e-mail screening; 
Managing CFO and CMD’s extensive calendar, sorting and filtering requests for their time while ensuring strategic priorities;
Coordinating extensive travel programs, including international itineraries;
Planning conference calls and meetings, including the logistical arrangements for multiple domestic and international conference calls and meeting:
Identifying the need for and assisting in the preparation of agenda materials for meetings which the Senior Executives attend:
Creating and modifying documents and presentations for internal and external use by the Senior Executive:
Creating and maintaining files and records for historical and informational reference 
Drafting letters in response to routine enquiries concerning Senior Executive participation in external events, and other letters as appropriate;
Liaise with the offices Key Customers’ to organize meetings, internal pre-briefings organization
Act as stand-in for other EAs are required;
Translation and company secretary: Convening board meetings, minutes taking and translation, additional documentation, reports addressed to supervisory body (ISVAP) .

Welcome guests and clients;
Transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, coordinate case preparation;
Conserve attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents: drafting letters and documents, collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, court reporters
Maintain attorney calendar by planning and scheduling conferences and travel; recording and monitoring meetings with clients-
Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions, maintaining transcripts; documenting and maintaining evidence.
Maintain office supplies by checking stocks: placing and expediting orders

Interprete di conferenzsa nelle lingue Inglese e Russo.