Marketing and communications, executive assistant, events management, office manager

Starting from May 2019 I was moved to the MICE department of the Company BCD Travel Italy where I tooked care of the organization of meetings, conferences, conventions, training and outdoor for our corporate customers (large companies from different sectors), within the MICE department.
This specific department is specializes in organizing large events involving huge groups of people; we take care of the organization at 360 degrees: starting from the sourcing of the locations and venues (where required), request and formulation of estimates (through our MICE management system), constant relationship with suppliers and customers to foresee all the steps and details organization and finally the closing of the event and its final balance.
We take care in particular of the booking and logistic of various services: from hotels to transfers, catering, etc ...
Tools used: for budgets and rooming lists excel. For job orders, quotes and final accounts the MICE and Atlante Plus management software.
E-mail system: IBM Notes.
Skills developed: negotiation with suppliers, precision and attention to detail, planning and organization, prioritization, emergency management and time management.

From March I moved to the international team like Ancillary Meeting Coordinator for the Pharma division, Global Team composed by italian, english, dutch and american members that works on the Pharma Global Client Merck Sharpe & Dohme (Merck/MSD). I am in charge of supporting the Ancillary Meeting Managers with the successful execution of Ancillary Meetings associated with congresses. The Meeting Coordinator develops and executes components related to the planning and implementation of efficient, cost effective, and well-planned client meetings and events. Executes and directs activities for the program registration process to ensure accuracy. Acts as a resource for clients, service providers and other staff with regard to guidelines, procedures, and processes.

Within the marketing team I have a particular focus on organizing events for customers of our 3 business lines: BCD Travel, BCD Meetings & Events and Travelgood. I take care of all aspects of the events that I organize: from the birth of the event through scouting of locations and suppliers, to its on-site implementation up to the whole post-event process (from payments to suppliers to ad hoc communication on corporate social channels and towards customers and sponsors). I deal with external suppliers, with our partners (air, rail, car rental and hotel chains) sponsors who collaborate in our events and with the customers of the various business lines participating in the event.
Tools used: for email marketing, dem, sending invitations and registration forms: Mail Up and Google Drive. Pre and post event communication: for posts Social Network, for articles corporate blogs via Wordpress.

Communication for corporate social networks, such as Linkedin and Facebook, and for the website (via Wordpress). Use of Mailchimp for newsletters and email marketing. Organization of gas industry meetings and collaboration with the HR department for recruiting days and Internal Communication projects (where I used Indesign and Illustrator).

Content and graphic creator of Younity: the company social intranet.
Used tools: Suite Adobe (Illustrator and Photoshop).
Other mansions of the role: translation (frech and english), Focus Group management.

Managing Ad Server and SSP platform to convey online advertising.
ADV Trafficker.

PMO activity on the Corporate Citizenship project "Gym of Digital Professions": intensive course on Digital Marketing topics.
Collaboration with AMA (Accenture Multimedia Agency) on some projects, in one of which I learned the basic use of the Axure User Experience software.

Interfacoltà di Lettere e Filosofia e Scienze Politiche e Sociologiche, improntata sulla comunicazione. Ho scleto il curriculum pubblicitario quindi, durante il percorso triennale, ho sostenuto esami e laboratori inerenti a questo ambito della comunicazione.