Office manager - pa - secretary - facility manager

•	My duties as the PA of the sole director are: supporting him with the day-to-day running of the business and assisting him with his personal and family daily tasks; conducting research on his behalf; organising his personal commitments; keeping track of all deadlines and reminding him of timelines; scheduling meetings.
•	My duties as the Office Manager are: implementing efficient procedures; ensuring that health and safety policies are up to date; managing office space and facilities; managing contractual arrangements with suppliers and maintaining trusting relationships with them; placing office supplies orders; assisting staff people in their needs; scheduling and planning meetings and appointments; creating and distributing meeting minutes for the monthly manager's meeting;  coordinating with the other departments of the office; writing reports; collating information.
•	My duties as the Facility Manager are: overseeing and agreeing contracts and providers for various services; supervising multi-disciplinary teams of staff including cleaning and maintenance; ensuring that basic facilities, such as water, coffee and heating, are well-maintained; managing budgets and ensuring cost-effectiveness; advising on increasing energy efficiency and cost-effectiveness; overseeing building projects, renovations or refurbishments.
•	I've also been the HR responsible for the period April 2018 – January 2019 and my duties were: placing specific advertisements for recruiting; reviewing the profiles received and identifying the suitable candidates; arranging and assisting interviews with candidates; negotiating contracts.

My duties were: typing legal documentation and proof read all work to ensure that completed documents were delivered accurately and to the appropriate high standard; daily maintenance of diary events and organization of the day-to-day schedule of fee earners, including identifying and resolving any potential issues; filing documents, email and mail; scheduling and organizing conference calls, video-links and meetings, ensuring all necessary arrangements were made, including ensuring that fee earners attend meetings on time and with appropriate documents; planning and coordination of comprehensive travel programs; filter to control and manage calls; keep track of all deadlines and remind fee earners of timelines at regular update meetings; take minutes at meetings and produce and maintain action lists where appropriate; submission of expense claims on behalf of fee earners.

The role involved managing budgets and ensuring cost-effectiveness scheduling and planning meetings and conference calls; making travel arrangements; managing stationery; preparing correspondence; clerical activities such as greeting clients, faxing, filing and handling mail; answering and routing phone calls.

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