BUSINESS SUPPORT ASSISTANT G3, FINANCE, CFOFP

DEADLINE FOR APPLICATIONS 16 August -GMT Central European Time (Rome) WFP celebrates and embraces diversity.
It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website.
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WHY JOIN WFP WFP is a Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT This position is based in Rome Italy and reports to the finance associate.
THE ROLE ACCOUNTABILITIES/RESPONSIBILITIES.
1.
Payroll activities (regular and off-cycle) a.
Review staff recoveries related interfaces b.
Set up payroll recoveries where appropriate c.
Review HR upstream activities such as IT15 and IT45 d.
Verify payroll results e.
Manage BI f.
Manage Corporate Payroll Payment Authorizations (MPO) including preliminary verification reconcile with posting for clearance generate PDF send out g.
Manage Corporate Payroll Payment Authorizations (UNDP) park journal vouchers for UNDP fees prepare Service Request Forms (SRF) for Chiefs signature send out g.
Review off-cycle payroll requests h.
Reconcile off-cycle requests received/ processed follow up with HR if necessary including requests with wrong dates i.
Manage Corporate Payroll Payment Authorizations (MPA) reconcile with posting for clearance generate PDF send out j.
Send e-payment advice k.
Monitor open items under the vendor accounts and UNDP GL and follow up 2.
Third party payments (UGSS PSA UNDP) a.
Analyse the payroll and finance data prepare a payment request and ensure timely payment on due date b.
Reconcile the UNDP report and GL posting identify carry-over cases park a journal voucher clear GL prepare a payment request for immediate payment 3.
Temporary Total Disablement (TTD) a.
Review the employee category TTD record the concerned funding code and if there is any outstanding TTD advance and park a JV 4.
Communications on the insurance reimbursement on behalf of the CO and its monitoring a.
Change a journal voucher to reflect the concerned country office for easy tracking b.
Communicate with the CO c.
Monitor the treasury clearing account 5.
Administrative support to the Branch a.
Arrange duty travels b.
Support newcomers for setting up a workstation and various accesses 6.
Any other duties as required WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process.
If you require a reasonable accommodation please contact.
NO FEE DISCLAIMER The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process.
Should you receive a solicitation for the payment of a fee please disregard it.
Furthermore please note that emblems logos names and addresses are easily copied and reproduced.
Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport recommendation letters academic certificates etc.
may potentially be requested at a future time Please contact us at in case you face any challenges with submitting your application Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications.
WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority.
Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.
Required Experience.
Chief