BUSINESS SUPPORT ASSISTANT G3, PARTNERSHIP

DEADLINE FOR APPLICATIONS 14 August -GMT Central European Time (Rome) WFP celebrates and embraces diversity.
It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race colour national origin ethnic or social background genetic information gender gender identity and/or expression sexual orientation religion or belief HIV status or disability.
ABOUT WFP The World Food Programme is the worlds largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace stability and prosperity for people recovering from conflict disasters and the impact of climate change.
At WFP people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse committed skilled and high performing teams selected on merit operating in a healthy and inclusive work environment living WFPs values (Integrity Collaboration Commitment Humanity and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP visit our website.
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WHY JOIN WFP WFP is a Nobel Peace Prize Laureate.
WFP offers a highly inclusive diverse and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training accreditation coaching mentorship and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country regional and global offices around the world and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
BACKGROUND AND PURPOSE OF THE ASSIGNMENT.
To deliver a range of routine business support tasks for the Analysis and Coordination Branch (PCSC) in the Partnerships Coordination Services (PCS).
The Coordination and Analysis Branch (PCSC) facilitates function-wide partnership and resource mobilization efforts.
PCSC works throughout the Partnership network to empower Country Offices Regional Bureaus Global Offices and Headquarters to make informed decisions and maximize partnerships in alignment with WFPs Strategic Plan.
The incumbent will be assisting all team members and liaise with Support Assistants within the Service with regular administration support.
ACCOUNTABILITIES/RESPONSIBILITIES.
1.
Support the Analysis and Coordination Branch to maintain relevant internal lists and collate requests for the team and the Division for smooth operation in regular administration such as Leave Plan requests.
2.
Provide timely assistance to new staff when onboarding into the Analysis and Coordination Branch including the set-up of email smart phones laptops and distribution of accessories with Asset Management support within the Service.
3.
Assist in supporting the PCS team support assistants in receiving and dispatching documents (internal and external) that require clearance or approval with Team Leader vis-a-vis also with the Front office management.
4.
Handle HR processes such as providing recruiter support for the hiring of short-term staff from supporting interview/written tests to collecting and reviewing the whole documentation needed for recruitment processes in liaison with HR.
5.
Provide support to the team in storing relevant documents in Share Point for a proper and organized electronic storage.
6.
Provide support in Procurement procedures for the purchase of relevant non-food goods and services for the team.
7.
Provide support to carry out travel arrangements for official travel taking care of Visa requests booking air tickets arranging hotel accommodation and providing security clearance.
8.
Provide calendar updates to team members for various meetings /information sessions/ training and team meetings.
9.
Respond to various enquires from staff in the team and to provide readily available information from office files databases or routine information.
10.
Provide back up support for other Support Assistants in the division for administrative tasks.
11.
Provide support to the team for in-person meetings (whether in house or virtual).
Arrange for assistance with AV technicians set up meeting room provide refreshments and catering and security set up when needed for externals.
Provide back up support during the duration of the meeting.
12.
Operate various office equipment including photocopier facsimile printer scanner conference call unit and binding machine.
QUALIFICATIONS AND EXPERIENCE Education.
Completion of secondary school education.
Experience.
Three or more years of experience in general administrative work.
Knowledge and Skills.
Ability to use standard office equipment such as photocopiers and scanners.
Knowledge of standardised business support work routines and methods.
Knowledge of standard office software packages e.
.
Microsoft word.
Uses tact and courtesy to give and receive information with a variety of individuals.
Good attention to detail to identify data discrepancies.
Ability to work to deadlines and follow clear instructions..
Language.
General Service (Headquarters).
Fluency (level C) in English language.
Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
WFP LEADERSHIP FRAMEWORK WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework REASONABLE ACCOMMODATION WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process.
If you require a reasonable accommodation please contact.
NO FEE DISCLAIMER The United Nations does not charge any application processing training interviewing testing or other fee in connection with the application or recruitment process.
Should you receive a solicitation for the payment of a fee please disregard it.
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Therefore you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION We strongly recommend that your profile is accurate complete and includes your employment records academic qualifications language skills and UN Grade (if applicable).
Once your profile is completed please apply and submit your application.
Please make sure you upload your professional CV in the English language Kindly note the only documents you will need to submit at this time are your CV and Cover Letter Additional documents such as passport recommendation letters academic certificates etc.
may potentially be requested at a future time Please contact us at in case you face any challenges with submitting your application Only shortlisted candidates will be notified All employment decisions are made on the basis of organizational needs job requirements merit and individual qualifications.
WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse all forms of discrimination any kind of harassment sexual harassment and abuse of authority.
Therefore all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ) International Civil Service Commission (ICSC) FAO Finance Committee WFP External Auditor WFP Audit Committee Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP both during their service and within three years of ceasing that service.