CONSULTANCY - EVENT PLANNER - GORAF - FLORENCE, ITALY - LONG TERM AGREEMENT 3 YEARS

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.
At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed.
Promoting the rights of every child is not just a job – it is a calling.
UNICEF is a place where careers are built.
We offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world.
We welcome everyone who wants to belong and grow in a diverse and passionate culture., coupled with an attractive compensation and benefits package.
Visit our website to learn more about what we do at UNICEF.
For every child, the right to answers UNICEF Innocenti - Global Office of Research and Foresight holds annual conferences such as Leading Minds, Partner Days, and other sporadic events in Florence, Italy.
The first conference was held in .
Each conference identifies an important contemporary subject selected as one of the most pressing issues facing the future of childhood.
The conference provides the opportunity to explore and deepen understanding of the topic, raise awareness of issues which need more attention, and outline the next steps to be addressed by UNICEF and partners.
These conferences bring together some of the world’s leading thinkers – scholars, scientists, innovators, influencers, philanthropists, governments and young people – to discuss new evidence, pose bold questions, identify even bolder answers to current and future challenges, and create and catalyze shared valued partnerships.
How can you make a difference?   Under the overall guidance of the Convening Associate, the consultant will perform the following tasks.
An initial planning meeting (Design Incubator) takes place in Florence a few months before the event dates.
The purpose of this meeting was to determine the type of production required.
Additional planning meetings between UNICEF and the vendor will follow.
These meetings will take place in person with some possible on-line participants.
The successful vendor will be requested to provide services in three areas.
creative consultancy services; logistics; and production as described below.
Creative consultancy services on pre-production planning for the days (from 1 to 5 days) of the event including.
- Propose the set-up of the meeting rooms based on event format, theme, and audience journey before and during the event.
- Agreement on lighting, visual FX, and ambient sound.
- Advice on at-event experiences that are unexpected, memorable and on-theme.
- Participation in coordination meetings, weekly or bi-weekly until the event date.
Logistics Support The vendor is expected to provide the following.
- design set-up of meeting rooms, event venues and submit the plan to the Convening unit for approval.
- location scouting, when requested.
- provide a list of suitable suppliers, request initial quotations, propose a budget cost for each service needed.
- take agreements for time and place of deliverables with various suppliers.
- if requested, ask for quotations to caterings and restaurants.
- make sure that all choices proposed will respect the sustainability criteria.
Implementation phase.
- logistical and organizational support in the areas of furnishings for the duration of the event.
- liaison with selected suppliers for the areas listed above.
- liaison with other Florence-based vendors or authorities as required.
- room and audio visual set up to the extent that it is not already provided by UNICEF.
The detailed requirements of Catering, Furnishings and Audio-Visual Services are listed below.
Furnishing Source and manage the furnishing company.
The rental of room furnishings is required for the setting up of the main event room and breakout rooms.
For expense purposes, the vendor should pay attention to speakers’ chairs as well as other furnishings to ensure a comfortable environment.
The vendor will be responsible for.
- Ensuring creative assets/content to be played are all received and tested.
- Sound-checks and set up in the venue from the day preceding the event.
- All third-party vendor management.
If you would like to know more about this position, please review the complete Job Description here.
GORaF - Template - ToR for Consultant LTA - Event Planner EXT.
df To qualify as an advocate for every child you will have.
Education.
Educated to at least Bachelor’s degree level.
Work Experience.
At least 4 years demonstrable experience of undertaking Event management in the area of Florence (Italy).
Fluency in English and Italian is essential.
Strong interpersonal skills including developing and maintaining collaborative relationships with internal and external partner Strong organizational skills – the ability to organize own work with limited supervision according to deadlines and to organize and monitor the work of others.
Ability to work in a multi-cultural environment.
Language Requirements.
English and Italian Demonstrates self-awareness and ethical awareness Drive to achieve results for impact Innovates and embraces change Manages ambiguity and complexity Thinks and acts strategically Works collaboratively with others  Familiarize yourself with our competency framework and its different levels.
UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children.
The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.
UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities.
UNICEF provides reasonable accommodation throughout the recruitment process.
If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility | UNICEF.
Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.
UNICEF does not hire candidates who are married to children (persons under 18).
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
UNICEF is committed to promote the protection and safeguarding of all children.
All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Background checks will include the verification of academic credential(s) and employment history.
Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.
UNICEF appointments are subject to medical clearance.
Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF.
Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid).
Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN.
Otherwise, the selection will be canceled.
Remarks.
As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.
UNICEF is committed to fostering an inclusive, representative, and welcoming workforce.
Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF.
UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.
., application stage, interview stage, validation stage, or appointment and training).
UNICEF will not ask for applicants’ bank account information.
All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process.
An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.
Additional information about working for UNICEF can be found here.
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