SENIOR ADMINISTRATIVE ASSISTANT

IQVIA is a leading global provider of advanced analytics, technology solutions, and clinical research services to the life sciences industry.
IQVIA creates intelligent connections across all aspects of healthcare through its analytics, transformative technology, big data resources and extensive domain expertise.
IQVIA Connected Intelligence™ delivers powerful insights with speed and agility — enabling customers to accelerate the clinical development and commercialization of innovative medical treatments that improve healthcare outcomes for patients.
With approximately employees, IQVIA conducts operations in more than 100 countries.
We are currently looking for a Senior Administrative Assistant to join our Administration team based in Milan.
The Senior Administrative Assistant will provide advanced administrative support and will coordinate following activities.
Main Responsibilities.
• Contract management, invoicing and order process • Maintain detailed understanding of internal customer requirements and develop processes that will meet or exceed these requirements; • Schedules meetings and conference calls, domestic and international, with sensitivity and awareness of the urgency of such scheduling for the CEO or President.
• Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events when needed.
• Provides administrative leadership to the administrative team and works with employees, customers and business associates at all levels.
• Screens visitors and pre-screens and routes telephone calls, locating executives and/or taking messages as appropriate.
• Maintains administrative processes and filing systems.
• Participate in monthly expenses analysis and review.
• Drafts responses under own signature when appropriate.
• Maintains standards of strict confidentiality with respect to all matters and documents.
• Handles internal and external executive calendar and executive’s time management.
• Performs various personal services including making reservations and scheduling.
• Schedules domestic and international travel and coordinate logistics for on and off-site meetings and events when needed.
• May investigate or fact-find to prepare the executive for internal activities, public events, speaking engagements or similar affairs.
Qualifications • High School Diploma and/or Degree • 3 and and 5 years of experience in the role and preferably in an international environment.
• Solid PC skills, including an advanced/expert competency level in Microsoft Outlook, word processing, spreadsheet and database management software and knowledge of SAP.
• Exceptionally strong organizational and time management skills.
• Excellent follow-through and ability to execute reminders.
• Consistently displays outstanding judgment, professionalism, diplomacy and discretion.
• Commitment to high standards of excellence regardless of the deadline pressures.
• Flexibility to adjust to constantly changing demands and priorities.
• Team player.
• Savvy at communicating effectively with company executives, employees, vendors and customers at all levels.
• Ability to proactively identify complex problems and needs and develop solutions/recommendations to solve problems   Location.
Milan, hybrid IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry.
We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world.
Learn more at https://jobs.
qvia.
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