STUDIO AND FACILITIES ASSISTANT

Cartoon Saloon, established in 1999 by Paul Young, Tomm Moore, and Nora Twomey, is a world renowned animation studio with five Academy Award and two Golden Globe nominations and many award wins including BAFTA and Emmy. Located in Kilkenny, Ireland, the studio produces brave and beautiful shorts, feature films, and TV series. Cartoon Saloon is the founder and host of Kilkenny Animated, an annual festival of visual storytelling incorporating exhibitions, talks and performances celebrating the creativity of the animation craft. In 2024, Cartoon Saloon will be celebrating its 25th anniversary with exciting events planned throughout the year to mark this special occasion We are looking for a Studio and Facilities Assistant to come and work with us. Based in one of our two studios in Kilkenny, you will be responsible for ensuring the smooth day-to-day running of the studio building and crew houses, maintaining a safe, sustainable, well-organised and comfortable environment as well as being the first point of contact and welcoming face of the company for new starters, visitors and contractors. You will also be part of the wider Operations team, delivering various production supports, from accommodation provision to events. This is a busy role and requires keen attention to detail, a practical approach and the ability to multitask. As a key part of the team, you will never be short of someone to support you. The responsibilities of the position are varied but that’s the good part! Working with the Studio Manager to ensure the smooth running of the building - including overseeing and keeping records of facilities maintenance, meter readings and utilities, reporting and acting on maintenance issues, liaising with cleaners on specific requests, ensuring the cleaning schedule is adhered to, and taking steps to ensure the building and immediate outdoor area is a tidy, safe environment. Supporting set-up/takedown of rooms, moving chairs and tables for meetings and events, arranging room bookings, looking after supplies and refreshments, keeping kitchens stocked for teas and coffees and keeping communal areas tidy and looking well. Being the first point of contact in the building for crew and visitors; welcoming visitors, distributing mail, answering phone and email queries, responding to crew requests and maintaining the building’s security and access processes. Helping to maintain a high standard of health and safety compliance, including floor walks, fire alarm tests, first aid box re-stocking, maintaining logs and records, identifying and reporting on hazards and incidents. Assisting HR with administering tenancy management and key provision for crew houses, responding to tenant enquiries or issues and arranging for maintenance, laundry or house cleaning to be carried out between tenancies if required. Inducting new starters and communicating with crew on the studio’s health and safety, fire safety and sustainability policies and processes. Supporting and assisting in the delivery of sustainability and carbon reduction initiatives and information sharing as part of the Studio’s sustainability planning. Working with the Operations team to organise and deliver events and gatherings for the crew and externally, and supporting studio culture and wellbeing. Supporting the Operations team with administration duties as required. Supporting the different productions with any reasonable requests related, but not limited to, the studio buildings; crew houses; crew events; crew communications. Any other ad hoc duties as required. 2 years experience in a relevant or similar role Strong organisational skills with attention to detail Administration experience and working knowledge of Google Docs Great written and verbal communication skills Multitasking and good time management skills Hands-on practical approach to building management and day-to-day maintenance Cartoon Saloon is an equal opportunities employer. Diversity and Inclusion are core to who we are, and we recognise the great value each one of us brings to the team. If you require an accommodation due to a disability with your application or recruitment process, please contact ... and we will be happy to accommodate you as best as we can. Please note this position requires the candidate to work full time in-house in Kilkenny, Ireland. This Studio & Facilities role sits in the wider operations team alongside IT, HR, & Marketing, with opportunities for growth and development. Closing date for applications for this position is Tuesday 30th April at 5pm .